This Privacy Policy explains how personal information is collected, used, stored, and protected when participants register for the IIFFCA Student Film Workshop, submit films to the IIFFCA Student Film Festival, or interact with the official website and digital platforms of the Indo International Film Foundation of Culture and Arts Federation (IIFFCA Federation).
By using the website, registering for the workshop, or submitting films to the festival, participants agree to the practices described in this Privacy Policy.
Information We Collect
IIFFCA Federation may collect personal and project-related information during registration, film submission, workshop participation, or website interactions.
Participants may be required to provide:
- Full Name
- Email Address
- Mobile Number
- Date of Birth
- Educational Institution Name
- Student Identification details
- Academic course or discipline
- Address or city of residence
This information is required for registration, eligibility verification, and communication purposes.
Participants submitting films may also provide:
- Film title
- Film synopsis
- Director and cast details
- Crew member information
- Poster, trailer, and promotional materials
- Technical specifications of the film
The website may automatically collect certain non-personal information including:
- IP address
- Browser type
- Device information
- Website usage patterns
- Cookies and session data
This information helps improve website performance and user experience.
Purpose of Data Collection
Information collected by IIFFCA Federation is used for the following purposes:
- Processing workshop registrations
- Verifying student eligibility
- Managing film submissions and festival entries
- Communicating with participants regarding schedules, announcements, and updates
- Festival programming and screening coordination
- Issuing certificates, participation confirmations, and awards
- Promotional and educational initiatives related to the festival
- Improving the website and digital services
Personal information will not be used for purposes unrelated to the festival without consent.
Sharing of Information
IIFFCA Federation may share limited information with authorized parties involved in the organization and execution of the festival.
These may include:
- Festival jury members
- Workshop mentors and instructors
- Technical partners managing submission platforms
- Event management partners
- Sponsoring organizations or institutional collaborators
Information shared will be limited only to what is necessary for operational purposes.
IIFFCA Federation does not sell, trade, or rent personal information to third parties.
Film Materials and Public Information
Certain information submitted during film registration may become publicly visible as part of festival promotion.
This may include:
- Film title
- Director name
- Cast and crew credits
- Film stills or posters
- Film synopsis
- Selected film clips or trailers
These materials may be displayed on:
- The official festival website
- Social media platforms
- Festival catalogues
- Press releases or promotional campaigns
Cookies and Tracking Technologies
The IIFFCA website may use cookies and similar technologies to:
- Improve website performance
- Remember user preferences
- Analyze visitor behavior
- Enhance navigation and accessibility
Users may choose to disable cookies through their browser settings, though certain website features may not function properly.
Data Security
IIFFCA Federation takes reasonable administrative and technical measures to protect personal information from unauthorized access, misuse, or disclosure.
These measures include:
- Secure submission platforms
- Restricted administrative access
- Data storage protection practices
No digital platform can guarantee absolute security, and participants share information at their own discretion.
Retention of Information
Personal information and submission data may be retained for the following purposes:
- Festival archives and records
- Future communication regarding IIFFCA programs
- Verification of awards and certificates
- Educational or promotional documentation
Participants may request removal of personal information where legally permissible.
Participant Rights
Participants may request:
- Correction of inaccurate information
- Clarification regarding the use of their data
- Removal of certain personal data where applicable
Such requests may be submitted to the official IIFFCA contact email listed on the website.
Third-Party Links
The IIFFCA website may contain links to external platforms such as:
- Film submission portals
- Social media platforms
- Partner websites
IIFFCA Federation is not responsible for the privacy practices of third-party websites. Users are encouraged to review their respective privacy policies.
Protection of Minors
If participants below the age of 18 register for the workshop or festival, consent from a parent, guardian, or educational institution may be required where applicable.
IIFFCA Federation does not knowingly collect sensitive personal information from minors without appropriate consent.
Changes to This Privacy Policy
- IIFFCA Federation reserves the right to update or modify this Privacy Policy when necessary to reflect operational, legal, or technological changes.
- Updated versions will be published on the official website.
- Continued participation in the workshop or festival after such updates implies acceptance of the revised policy.
Contact Information
For privacy-related questions, data requests, or clarifications, participants may contact: